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Email Writing

Email Writing Essentials

  • Course: In-Person, 1 day
  • Course: Virtual, 7 hours
  • Course: Public Virtual, 7 hours
  • Coaching: In-Person/Virtual, TBD

Do you receive too many unnecessary emails? Are you tired of emails that are long and rambling? Are you fed up with too much back and forth? In spite of these typical problems, email is here to stay. It’s cost effective, and easy to use. It lets us instantly reach readers who are far away, and email makes it cheap and easy to distribute large documents.

Email Writing Essentials - woman-smiling-writing-email
About Us - wave-green-1260x540-1

Course highlights

This email writing course shows you when email is the best way to communicate and when to avoid it. Learn to write messages that are concise and to the point, and ensure your messages are clear and easy to respond to.

Who should attend

This course is for anyone who writes emails to colleagues or external clients

We recommend up to 15 participants.

This course is offered publicly, to take with participants from other businesses if you only have a few candidates.

What you will learn

  • Use the writing process to write better emails in less time every time
  • Adopt our template to quickly and consistently organize content and craft a satisfying message
  • Compose a great opening paragraph that states your main point up front
  • Write informative subject lines
  • Layout your email to improve readability
  • Energize your writing by using a concise, positive, professional tone

What to expect

We know that people learn best by doing, so this course gives you many opportunities to practice as you learn. You participate in large- and small-group discussions. You use your own emails to assess your writing as we go, and you have an opportunity to revise an email in a culminating activity.

You receive a comprehensive manual containing exercises to provide practice, checklists, templates, and examples. You also receive handy tip sheets to help you transfer learning to your work-based writing.

Come with a substantial email you want to write or one that you found challenging to write in the past and would like to improve for future learning. Bring additional email samples to see patterns in how you write.

Course outlines

Course: In-Person, 1 day

Download course outline
PDF, 97 KB

Course: Virtual, 7 hours

Download course outline
PDF, 117 KB

Course: Public Virtual, 7 hours

Download course outline
PDF, 114 KB

Coaching: In-Person/Virtual, TBD

Download course outline
PDF, 70 KB

Course FAQs

Wavelength’s low participant-to-instructor ratio ensures that each participant receives individual feedback and coaching when necessary.

For writing and interpersonal skills courses, we recommend a 15:1 ratio to ensure no one slips through the cracks and the facilitator can provide coaching to those who need it.

For presentation skills courses, the ratio is 6:1. Participants each receive thoughtful feedback from the facilitator and from their peers on both content and delivery skills. This is essential for making a real difference, especially when presentations are high stakes.

Typically, we offer business-to-business training. Your manager or training department books a course with Wavelength for members of your team or organization. Occasionally, we also offer public open-enrollment courses to individuals so you can sign up for a session yourself.

Our course administration team works with your training coordinator to confirm participant numbers and rosters, course materials and logistics. We’re available to answer questions or troubleshoot any issues within our Learning Management System (LMS).

Two to three weeks before your course is scheduled to begin, you receive your pre-course instructions and participant materials. Your welcome email also includes an introduction to the facilitator, and you’re invited to reach out to them before the session with any questions, concerns or special requests. If you’re attending a virtual session, you also receive the meeting link and contact information for the course producer.

This question will be more relevant when we have online courses. Right now, the answer is no!

You spend your time learning new skills, putting then into practice, receiving feedback and finally applying these new skills to your own communication: a document, a presentation or a conversation. As you learn, you share your ideas, insights and feedback in large- or small-group discussions. In a virtually facilitated course, you interact with your peers in Chat or in small group breakouts.

Yes! Wavelength manuals are comprehensive, and they are an excellent post-course resource.

Participants use their manuals to practice new skills and can return to it whenever they need help preparing a high-impact document, presentation, meeting or conversation. Our manuals are:

  • 100 plus pages of examples, exercises, templates and reference materials
  • designed for self-directed learning: full of tips, examples, explanations, exercises and suggested answers. You can test yourself and practice skills you want to build
  • full of modern business writing examples and phrases
  • augmented with a list of reference books and websites if you want to learn more
  • sustainable. We provide them in an easy-to-navigate digital format with fillable fields and instant feedback. Yes, you can still have hard copies.

You also receive tip sheets that summarize the learning at a glance for an on-the-go resource.

Personal Action Plans—we recognize that taking notes is a powerful way to cement the learning and we encourage you to update your Personal Action Plans with ideas you want to use as we go.

We use several strategies to maximize learning retention. To start, we encourage learners to capture ideas on a Personal Action Plan during the course for easy post-course reference when they return to their real-world jobs.

Participants are encouraged to follow up with their facilitator for up to four weeks after the course to receive additional coaching.

Also, to make it easier for graduates to retain and implement new skills and processes, we provide a Learning Booster Program. We send graduates six post-course micro learning emails, each containing a communication strategy and a quick practice activity. We send five boosters over five weeks. In the last week, we send a six-week post-course survey that asks participants about changes in their skill level, and we share the survey results with managers. Once the Learning Boosters are finished, we send graduates a monthly blog to continue reinforcing the learning.

We also provide follow-up coaching for individuals who want in-depth help, and refresher courses for groups who want to review content together.

We encourage managers to participate in training with their teams. This allows everyone to share a common language and criteria. We can also add a short session for managers, teaching them how to coach their direct reports, helping them become better independent writers.

Before most courses, we provide you with a pre-course survey so you can tell the facilitator about your communication needs, share what you would like to work on, and ask any questions you have. We often ask you to bring in a project to work on so you can apply your new skills and get some real work done while you learn. And we may ask to complete some pre-reading, which usually takes about 10 minutes, to save everyone’s time during the course.

You don’t need to turn your video on, but we encourage it.
To optimize your interactive experience, we may ask you to turn on your video during the session—if you can. We’d love to see you but understand that video-sharing isn’t always possible. We are happy to have you join us in whatever form works for you.

Yes. We take evaluation seriously: It is how we judge ourselves and continue to grow.

We provide a post-course evaluation after every course, asking participants to assess the effectiveness of our training and we share a summary report with you. We also ask our facilitators to evaluate us.

Our evaluation tools quantify both skill sets and behavior transfer. We are interested in measuring actual learning and application of new skills in the workplace, not just in finding out if participants liked our courses.

Just ask, and we provide them.

When we send you your pre-course email, you are invited to complete a questionnaire and are welcome to ask your facilitator questions. During the course, you have full access to your facilitator. You also have access to your facilitator for four weeks after your course ends.

For virtual courses, you need a computer with internet, camera and microphone. Although it’s possible to join virtual sessions on other devices, we recommend a computer or laptop for an optimal learning experience. For in-person courses, you only need your course materials.

Yes, you can add as many as you like to a public course. If you have more than three people who need this training, it might be more cost effective to provide an in-house course.

Delivery methods

Email Writing Essentials - woman-teaching-group-at-whiteboard

Course, In-Person

Learning in-person is a hands-on experience. You can ask the facilitator questions directly, and you have a whole room full of opinions and knowledge to draw from. You benefit from having organic conversations and building relationships, while enhancing your learning experience and boosting retention.

Email Writing Essentials - woman-teaching-via-video-chat

Course, Virtual

Learning virtually means all learners are at their computers, learning together in real time and led by a facilitator who is also remote. Technology makes it easy to interact using chat and breakout rooms. A virtually facilitated course is time- and cost-effective and gets excellent results.

Email Writing Essentials - man-at-front-of-room

Coaching, In-Person/Virtual

Work one-on-one with a coach with a customized curriculum that targets only your needs. Coaching is designed to maximize the results that are most important and the program is created after a detailed assessment.

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Course, Virtual & Public

Do you have only one or two people who need training? If so, consider our public courses, offered a few times a year. They include individual learners from different organizations. Public courses are practical, cost effective, with great learning outcomes. If this sounds like a good solution, reach out and we’ll let you know upcoming dates.

What people are saying

It was very helpful and gave me confidence to craft professional and concise emails.

City of Hamilton 2022

Made me aware of how my emails may be received by others and ways on how I can improve

City of Hamilton 2022

This was great, I really enjoyed the team interactions, and Lori's facilitating style.

City of Hamilton 2022

Lori was fantastic! Engaging and continued to keep us all interested.

City of Hamilton 2022

Very pleasant and informative, thanks.

City of Hamilton 2022

Kept class engaged through group work, after lunch stretches, mind activity around room, questions and answers, etc. -well versed in the topics being taught - kept a good pace and everyone focused.

City of Hamilton 2022

Enterprise clients

Email Writing Essentials - logo-city-of-hamilton-294x147-2

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